CALL Calendar 2013-14

I. SENATE FACULTY

The following deadlines are established by the Campus Provost/Executive Vice Chancellor to ensure timely completion of the academic personnel review process. Please refer to the campus academic policy manual (CAPM 400.220.2) for additional details concerning these deadlines.

Files are due no later than the final deadlines published below, and candidate materials may be due earlier if a different deadline is established by the department chair and/or dean. Many departments report that confirming external reviewers over the summer allows the candidate's materials to be sent out immediately in the fall, which is helpful in meeting campus deadlines. The Academic Personnel Office recommends this process as a best practice.

Files received at the same time are prioritized by CAP (and the Academic Personnel Office) as follows: appointment and retention files; tenure and mid-career reviews; other actions with ad hoc committee review; and then all other actions. Because of this prioritization, CAP may need to delay review of some files it receives until a subsequent agenda. Decision letters will be sent electronically to candidates and appropriate academic administrative officers.

As a reminder, eligible tenured faculty that wish to initiate a Career Equity Review (CER) for 2013-14 must submit a written CER request form and a summary statement to the department chair or dean no later than May 15, 2013.  Refer to CAPM 412.000, Career Equity Review Process Guidelines for more information.

A. Merit Increases, Reappointments,Mid-Career Appraisals, and Promotions

Department Chair Deadline

Deadline
June 3, 2013
(if possible, start in May)
Department Chair has initial meeting with candidate, including review of Checklist To Assure Fairness



Candidate Deadline

Deadline
September 16, 2013
or by earlier deadline established by department
Candidate's materials are due in the department
Faculty who do not submit a complete file by this deadline, or the earlier one established by the department, will be considered to have deferred the 2013-14 action, and a subsequent action will not be retroactive.  However, reappointment reviews and mandatory reviews cannot be deferred.

Department Deadlines

Deadline
December 2, 2013
(forward when completed even if earlier)
Merit files are due in the division
January 13, 2014 (forward when completed even if earlier) Mid-Career, Promotion, Step 6, and Above-Scale files are due in division



Division Deadlines

Deadline
February 3, 2014
(forward when completed even if earlier)
Merit files are due to CAP for dean's authority actions or in the Academic Personnel Office for EVC/Chancellor authority actions
March 3, 2014
(forward when completed even if earlier)
Promotion, Mid-Career Appraisal, Step 6, and Above-Scale files are due in the Academic Personnel Office


B. Appointment Files

Close contact with the Academic Personnel Office will facilitate the expeditious handling of ladder rank appointments. Tenured appointments may require one or two months if an ad hoc personnel review committee is convened; other appointments may require two to three weeks after submission by the dean or division. Deans may establish deadlines for submission of appointment files, taking into consideration the following deadlines that the campus is required to meet:

Deadline
April 1, 2014
Formal offers for intercampus transfer (i.e., from another UC campus)
April 30, 2014 Formal offers to candidates holding tenure or tenure-track appointments at AAU institutions and other California institutions



II. Non-Senate Academics

A. Dean Authority Actions

Deans may establish deadlines for those personnel actions that have been delegated to them.

B. All actions requiring approval of Campus Provost/ Executive Vice Chancellor or Chancellor

Divisional offices are asked to forward the following calendar to units that may initiate non-Senate academic personnel actions approved by the EVC/Chancellor.

Deadline
April 1, 2013 Reminder: All files to be effective July 1, 2013 were due in the Academic Personnel Office
April 12, 2013 Reminder: Appointments and reappointments to be effective fall quarter 2013 were due in the Academic Personnel Office
November 22, 2013 Appointments and reappointments to be effective winter quarter 2014 are due in the Academic Personnel Office
February 21, 2014 Appointments and reappointments to be effective spring quarter 2014 are due in the Academic Personnel Office
April 1, 2014 All files to be effective July 1, 2014 are due in the Academic Personnel Office
April 11, 2014 Appointments and reappointments to be effective fall quarter 2014 are due in the Academic Personnel Office