Biobibnet: Scholarly & Creative Work tab

These entries are grouped by category on the biobibliography, with unfinished work categorized separately above finished work. Within a grouping, entries sort in descending date order (newest first).

Required fields are indicated with red text and an asterisk on the Biobibnet entry screen; here just by an asterisk.

Field
Information and notes
*Publication Status

Used to indicate the status of a given work. Choose from a set list of options -- For the list of options and descriptions, see the Biobibliography Guidelines.

*Date

Year is required; Quarter/Mo highly recommended for sorting and review period identification.

There are a couple of special things about how these dates display on the biobib:

  • Unlike dates for other types of entries, only the year is shown in the date column; more specific dates will be included in parentheses after the citation entry. 
  • At least a year is required for all entries, but the date column remains blank until the work is marked Published/Released. If a more specific date is entered (e.g. for a forthcoming piece or upcoming show), it will appear in parentheses at the end of the entry.
*Category

Choose from the drop-down list provided.

Categories become headings on the biobib; with like items grouped. Unfinished work will appear on the biobib under separate category headings from finished work. For example, a book with 'Submitted' status will appear under the heading "Books In Progress"; a book with 'Published/Released' status will appear under the heading "Books."

Type

 Allows for further categorization of work by choosing from an extensive 'Lookup' list or entering your own text; appears in bold (as "Type:") at the beginning of the entry.

*Entry This text field holds the citation of the work. (We recommend entering plain text and then formatting using the format bar above the entry field. Cutting and pasting pre-formatted text may result in style codes, e.g. <div> tags, appearing as text in the entry.)
Peer Review Status

Indicates whether item went through a peer selection or review process; options include Peer Reviewed, Invited, Juried.

URL

Enter the internet location where the work may be accessed. Do not include the "http(s)://" portion; the system will add it. If using this to provide documentation for a Personnel File, the URL must be an Open Access (no subscription required), persistent URL ("permalink") to ensure reviewers can access the document.

URL Comments

Use this field if you need to provide any access instructions, such as guest user name and password.

Related Activities ("Add Related")

These are "child" records associated with a main entry. Use these to capture activities or achievements related to the main work. Examples for use include critical reviews of the work, reprints, screenings, venues for traveling exhibits, or capturing phases of a large project being submitted over the course of multiple reviews.

Field
Information and notes
*Date Year is required; Quarter/Mo highly recommended for sorting and review period identification. Note that only the year will appear in the left column of the biobib; any more specific date information will be included after the citation entry. 
*Entry This text field holds the citation of the work. (We recommend entering plain text and then formatting using the format bar above the entry field. Cutting and pasting pre-formatted text may result in style codes, e.g. <div> tags, appearing as text in the entry.)
URL

Enter the internet location where the work may be accessed. If using this to provide documentation for your Personnel File, the URL must be an Open Access (no subscription required), persistent URL ("permalink") to ensure reviewers can access the document.
(If a guest username and password are required, include it in the Entry field above.)

For Personnel Action

When a work is to be included in a review file for a personnel action, the following fields are used to provide the necessary annotations.

Reference #: Required for works being included in a personnel review file, this field can also be used for persistent numbering. (It is not affected by the "Clear Annotations" option described below.)

Annotation for Personnel Review: For works being included in your personnel review file, select the appropriate annotation:

In File, New -- This item is new since my last personnel action, and I am submitting it for the first time.

In File, Revised -- This item was included in a prior action; I am resubmitting it with significant revisions.

In File -- I am resubmitting this item, used in a prior action, without change (e.g. for promotion, career review, etc.).

If any of these three options are selected, an asterisk will appear by the entry to offer a quick reference that it is an included item.

To Clear Annotations:

To clear the annotation on a single entry, select the "None" button underneath the annotations. This will not clear the number, only the "In File" designation. To clear annotations for personnel review en masse, select the checkboxes by the entries which should have the annotations removed (the checkbox at the top of each individual table will select all within that table), then choose the "Edit Selected Items" button which appears at the top of your screen, and set the "annotation for personnel review" to none. All checked entries will be affected. Again, this will not clear the numbering.

See also Biobibliography Guidelines: Scholarly and Creative Work and Updating a Biobibliography for a Personnel Action