EMPLOYMENT FORMS TO BE COMPLETED BY ACADEMIC NEW HIRES AND REHIRES
Required Forms for Employees
Optional Information

 

Required Forms

FORM (Direct link to PDF)	SOURCE
Data Collection Document for Non-Student Academic Initial Hire/Rehire OR Data Collection Document for Student Academic Initial Hire/Rehire	UCSC PPS Office: http://www2.ucsc.edu/pps/toolbox/dcdtable.htm
Federal/State Tax Withholding Allowance for U.S. Citizen and Permanent Resident Employees Employee completes online; otherwise, withholding sets to default (Single, 0). OR see GLACIER Guide for Foreign National Tax Compliance System for Non-resident Alien Employees	UC Office of the President: http://atyourservice.ucop.edu/   Financial Affairs: https://financial.ucsc.edu/Pages/Payroll_GLACIERGuide_ForeignNational.aspx
UPAY 585 State Oath of Allegiance, Patent Policy, and Patent Acknowledgment Note: Oath is not required for non-residents	UC Office of the President: http://atyourservice.ucop.edu/forms_pubs/index.html
Form I-9 Employment Eligibility Verification	U.S.Citizenship and Immigration Services: http://www.uscis.gov/i-9
UPAY 726 Benefits Eligibility Level Indicator (BELI)	Contact the UCSC Benefits Office at 459-2013 to obtain this form.
Demographic Data Transmittal U5605 OR Demographic Data Transmittal (Español)- U5605	UC Office of the President: http://atyourservice.ucop.edu/forms_pubs/index.html
Incoming Interlocation Memo This form must be completed for employees transferring from another UC campus without a break in service.	UCSC Financial Affairs Office: http://financial.ucsc.edu/Pages/Forms.aspx
UCRS 419 Statement Concerning Your Employment in a University Position Not Covered by Social Security This form must be completed by employees hired into positions which are not covered by Social Security	UC Office of the President: http://atyourservice.ucop.edu/forms_pubs/index.html
Foreign National Hiring Memo This form must be completed for all non-resident new hires or rehires	UCSC Financial Affairs Office: http://financial.ucsc.edu/Pages/Forms.aspx
J-1 On-Campus Employment Authorization Form This form must be completed by J-1 students seeking authorization for ON-Campus employment.	UCSC Office of International Education: http://oie.ucsc.edu/is3/students/forms.html
UCRP Waiver This form is only required for rehired retirees.	UC Office of the President: http://atyourservice.ucop.edu/forms_pubs/categorical/checklists_factsheets.html

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Optional Information/Resources

Direct Link	SOURCE
At Your Service Login Information Guide for first-time user of At Your Service Online (AYSO). Employee can use AYSO to change tax withholding, benefits, etc.	Financial Affairs Office https://financial.ucsc.edu/Pages/Payroll_Main.aspx
Employee Guide to Getting Paid Employee can select direct deposit or a paper paycheck.	Financial Affairs Office https://financial.ucsc.edu/Pages/Payroll_Main.aspx
Onboarding Foreign Nationals	Prepared by Anne Callahan and Humanities Staff