803.620 - Off Scale Salaries for Appointments and Advancements
A. General Provisions and Definitions
Off-scale salaries are awarded for a variety of reasons including recruitment, retention, and to reward extraordinary performance during a particular review period. Off-scale salaries can also be awarded in lieu of step advancement or promotion. Nevertheless, in order to preserve the significance and values of the salary scales, salaries should be on-scale to the greatest extent feasible.
An off-scale salary shall be a multiple of $100 when the published scale salaries of the relevant title series are expressed in multiples of $100.
Off-scale salary: A salary rate at a certain rank (or level) and step that exceeds the rate in the published salary scale. The portion of the salary that is higher than the salary rate associated with the particular rank and step is typically referred to as the off-scale component, but also as the off-scale amount or off-scale increment; the remainder is the on-scale salary.
Above-scale salary: A salary rate that exceeds the maximum salary designated for the title series in the published salary scale.
Base salary: An appointee’s total annual salary rate. This is the on-scale salary and off-scale salary component combined or a salary at Above Scale status, excluding stipends and/or additional compensation.
Campus salary limits: A salary limit established by the campus for each salary scale in a series. The campus salary limit does not apply to academic appointees who have obtained Above Scale status.
Salary increase only: An increase in the salary rate only without any advancement in rank (or level) and/or step. This can be the outcome of a retention only review, a reappointment review at Assistant Professor, Step 5, or an advancement review where the file did not warrant an increase in rank and/or step. At specific junctures and in accordance with this policy, it can also be the type of review requested by candidates at Associate Professor, Step 4, Professor, Step 5, and Professor, Step 9 (see section C below for detail).
Above Scale status: Advancement above the highest rank and step in the title series that is the result of a career review. Appointees in the following six title series only are eligible for Above Scale status:
- Professor Series (also applies to those appointed as Astronomers)
- Lecturer with Security of Employment Series
- Professional Research Series
- Adjunct Professor Series
- Project Scientist Series
- Specialist Series
Except for student titles, all academic title series that include ranks (or levels) and steps may be considered eligible for off-scale salaries. However, for academic titles covered by a Memorandum of Understanding (MOU), eligibility for off-scale salaries is determined by the terms of the MOU.
C. Limitations on Off-Scale Salaries
1. Professor Series
a) Associate Professor, Step 4: A faculty member who is on the CALL for promotion may not present a record of performance in all three areas of teaching, research, and service sufficient to warrant promotion to the rank of Professor. In those cases where the faculty member's performance, apart from the deficiency, is extraordinary, the Department may wish to recommend a modest off-scale salary increase such as a quarter or a half step in recognition of the faculty member’s overall performance during the review period. This recommendation must be accompanied by an assessment of the faculty member's future prospects for promotion. (See CAPM 407.690.C.3, Overlapping Steps, for additional information)
b) Professor, Step 5: It is not appropriate for a faculty member to receive a salary increase only to a rate equivalent to Step 6 or higher without undergoing a Step 6 review. A candidate at Professor, Step 5, with an excellent record who chooses not to proceed with a Step 6 review, but requests review for a salary increase only, may be considered for a modest off-scale increase such as a quarter or a half step in recognition of the faculty member's overall performance during the review period.
c) Professor, Step 9: It is not appropriate for a faculty member to receive an above-scale salary without a review for Above Scale status. A candidate with an excellent record who chooses not to proceed with such a review, but requests review for a salary increase, may be considered for a modest off-scale increase, such as a quarter or a half step in recognition of the faculty member's overall performance during the review period.
2. Campus Salary Limits