CALL Calendar 2018-19

I. SENATE FACULTY (Professor and LSOE)

A. Appointment Files

B. Advancement Files


I. SENATE FACULTY (Professor and LSOE)

The following deadlines are established by the Campus Provost/ Executive Vice Chancellor to ensure timely completion of the academic personnel review process. Please refer to CAPM 400.220.2 for policy on deadlines.

Candidate materials may be due sooner if an earlier deadline is established by the department chair and/or dean. A candidate’s failure to submit to the department a complete set of required materials in DivData Review by the deadline will result in an automatic one-year deferral, and the effective date of the subsequent action will not be retroactive. However, reappointment and mandatory reviews cannot be deferred, and will proceed without candidate materials if none are submitted by the deadline. An extension of up to 30 days may be approved by the Dean.

Files are prioritized by the Committee on Academic Personnel (CAP) and the Academic Personnel Office (APO) as follows: appointment and retention reviews; tenure and mid-career reviews; other reviews with ad hoc committee requirements; and then all other files in the order they are received.

Candidates and appropriate academic administrative officers are notified as decision letters become available online in DivData Review. Personnel actions are effective July 1, 2019.

A. Appointment Files

Close communication with the APO will facilitate the expeditious handling of appointment reviews.

Deans may establish deadlines for the department’s submission of appointment files, taking into consideration the following deadlines that the campus is required to meet:

Action  Deadline
Formal offers to current UC faculty members (intercampus transfers) effective in the 2019-20 academic year Apri 1, 2019

Formal offers to candidates holding tenured or tenure-track appointments at AAU institutions and other California institutions effective in the 2019-20 academic year

April 30, 2019

B. Advancement Files

All other review files are subject to the following deadlines. Confirming external reviewers over the summer is a recommended best practice that can assist departments in meeting campus deadlines. Files will be accepted after the deadlines, but a late file might not be finished before the July 1 effective date. Late files may be held over until CAP returns in the fall quarter, and the resulting will be retroactive to July 1. Urgent retention files can be submitted at any time and will receive top priority.

Action Deadline
Department Chair completes initial meetings with candidates June 15, 2018
Candidate's materials are due September 24, 2018
(or by earlier deadline established by department)
Merit files due to Division December 3, 2018

Files with external reviewer letters (Promotion, Step 6, and Initial Above Scale) and Mid-Career files due to Division

January 15, 2019

Merit files due to CAP (dean authority) or APO (CP/EVC authority)

February 1, 2019

Files with external reviewer letters (Promotion, Step 6, and Above Scale) and Mid-Career files due to APO March 1, 2019


Deans may establish deadlines for those personnel actions that have been delegated to them.
All review files for actions that have not been delegated must be forwarded to the Academic Personnel Office according to the chart below:

Actions Effective Date due to APO
July 1, 2018 April 2, 2018
October 1, 2018 April 16, 2018
January 1, 2019 November 1, 2018
April 1, 2019 February 15, 2019
July 1, 2019 April 1, 2019
October 1, 2019 April 15, 2019