COVID-Related Caregiver Modified Duties (CCMD) Program for Senate Faculty

Posted 12/9/2020

The campus has created a COVID-related Caregiver Modified Duties Program (CCMD) to help mitigate the disparate impact of COVID-19 on senate faculty with significant dependent care responsibilities.

CCMD is not a leave of absence. Faculty remain on full pay status and in full-time service to the university. Effort that would normally be directed to teaching and service is redirected to research and professional activities during a period of CCMD. Faculty who need to reduce their overall time should consult with a leave coordinator in their divisional academic personnel office.

UCSC’s CCMD program is effective January 1, 2021 through June 30, 2021. Eligible senate faculty members are permitted to apply for up to two quarters of CCMD.

Eligibility

All Senate faculty (professor and LSOE series) with primary dependent care responsibilities of at least 50% for dependents in their homes whose care facilities or schools have been closed or remain less than fully operational due to COVID-19 precautions are eligible to apply for CCMD. 

Dependents may be of any age, including elder care and/or care for family members with disabilities.

Senate faculty whose dependents have already returned to full-time childcare, daycare, on-site school, or eldercare are not eligible for the modifications allowed by this program.

CCMD Course Release - Assistant Professors and Assistant Teaching Professors

Eligible assistant professors and assistant teaching professors can apply for teaching release of one or two courses during one quarter. Applicants should identify the quarter (winter or spring) that would be most advantageous for their specific scholarly and research activities. Although CCMD course release is only available for one quarter, other CCMD measures may be approved for a total of two quarters of CCMD.

There is an associated central cost-sharing program for replacement instructors for CCMD course release. Requests for CCMD with central cost sharing are subject to the approval of the Vice Provost for Academic Affairs. The VPAA will make final funding decisions that take into account equitable distribution of funding across campus.

CCMD - All Senate Faculty

All eligible senate faculty members can apply for CCMD. Though this list is not exhaustive, a request for CCMD might include any, or a combination of, the following measures:

  • Relief from service obligations and responsibilities for all or part of an academic term
  • Flexibility in classroom instruction modality, for instance, synchronous versus asynchronous, remote versus in-person, and scheduling days and times 
  • Flexibility in what courses are taught within a specific quarter
  • Flexibility in department course offerings, for instance, reducing the overall number of courses while increasing sections of or enrollments in courses that will be offered
  • Co-teaching with emeriti faculty or advanced graduate students
  • Additional TA or reader support
  • Deferral of sabbatical leaves
  • Provide teaching release in return for temporary increase in courseload after dependent care can be secured

Criteria for Review

When reviewing a request for CCMD, the department chair and dean will consider the needs of the department/division, issues of equity within the department/division, and the benefit to the requesting faculty member. Requests for CCMD course release will need to also take into account the availability and cost of replacement instructors.

The chair and dean will review each request case-by-case and aim to provide support for as many senate faculty caregivers as possible while minimizing disruption to the activities of schools, divisions, and departments.

Assistant professors and assistant teaching professors most impacted by caregiving responsibilities will be prioritized for CCMD course release.

Application Process

  • Eligible senate faculty members who wish to apply for Interim COVID-Related Dependent Care Modified Duties will fill out the Application Form. Requests should be submitted at least one quarter in advance whenever possible.
  • Requests for CCMD will be submitted to the department chair.* Upon review, the chair will forward the request to the dean with their recommendation.   
* A request from a senate faculty member with a joint appointment will be reviewed by both chairs. A request from a divisional appointee will be submitted to and reviewed by the dean.
  • Request for CCMD Course Release (with central cost sharing) 
    • The dean will forward the completed request with a rationale for funding support that is designated as high, medium, or low priority to the Academic Personnel Office. 
    • Before forwarding a request, the dean must ensure that, as a result of the course release, 1) courses will not be canceled and 2) commitments to teaching assistant positions and/or graduate student support will not be reduced. 
    • The Vice Provost for Academic Affairs will make final funding decisions that take into account equitable distribution of funding across campus.
  • Request for CCMD Course Release (without central cost sharing) 
    • The dean has authority to approve requests that do not include an associated request for cost-sharing replacement instructors. 
    • The division must notify the VPAA of all approvals for CCMD course release that do not involve an associated request for central cost-sharing.

Frequently Asked Questions

  1. Who is eligible for COVID-Related Caregiver Modified Duties (CCMD) Program?
    All Senate faculty with primary dependent care responsibilities of at least 50% for dependents in their homes whose care facilities or schools have been closed or remain less than fully operational due to COVID-19 precautions are eligible to apply.
  2. Is there an age limit for dependents?
    Dependents may be of any age, including elder care and/or care for family members with disabilities.

  3. Who is eligible for CCMD course release?
    CCMD course release (up to two courses in one quarter) is only available to eligible assistant professors and assistant teaching professors.

  4. How many quarters of CCMD are available?
    Eligible faculty members can apply for up to two quarters of CCMD. Assistant professors who have been approved for one quarter of CCMD course release are eligible for other CCMD measures in their non-course release quarter.

  5. Is there a deadline for applying for CCMD?
    Although decisions about whether or when to request CCMD are made solely by faculty members, applicants for such modifications should submit requests at least one quarter in advance whenever possible.

  6. Is CCMD considered a leave of absence?
    No. Faculty remain on full pay status and in full-time service to the university. Effort that would normally be directed to teaching and service is redirected to research and professional activities during a period of CCMD. Faculty who need to reduce their overall time should consult with a leave coordinator in their divisional academic personnel office.
  7. How long will CCMD be available? Is there a chance that the program will be extended?
    The CCMD program is effective January 1, 2021 through June 30, 2021. At this time, there is no plan to extend the program beyond the 2020-21 academic year.

  8. Can a senate faculty member use both CCMD and ASMD course release in the same quarter ?
    No.  If a faculty member has been approved for ASMD course release, they are not eligible to apply for additional CCMD course release.

  9. Are there limitations to using ASMD and CCMD in the same academic year?
    Yes. The total amount of combined ASMD and CCMD may not exceed two quarters during the academic year, excluding the ASMD child-bearing provision which allows up to three quarters of modified duties for the child-bearing appointee.

  10. Does CCMD impact sabbatical credit accrual ?
    No. As CCMD is considered a duties modification rather than a change in workload, faculty who normally accrue sabbatical will continue to accrue during quarters of approved CCMD.

  11. Will CCMD impact subsequent personnel reviews?
    No. As with ASMD, use of CCMD will not be considered in advancement or personnel cases and will not adversely affect how a candidate’s dossier is considered by reviewers in the department, the dean, the Committee on Academic Personnel (CAP), and the central administration.

  12. Can a faculty member who has been approved for CCMD be asked to fulfill additional service responsibilities?
    No. Faculty who participate in the CCMD program should not be asked to fulfill additional service responsibilities.

  13. Are there limitations to using ASMD and CCMD in the same academic year?
    Yes. The total amount of combined ASMD and CCMD may not exceed two quarters during the academic year, excluding the ASMD child-bearing provision which allows up to three quarters of modified duties for the child-bearing appointee.

  14. What CCMD activities are eligible for an associated request for central cost sharing? How is the funding amount determined?
    Central cost sharing is available only for assistant professor and assistant teaching professor course release and only for one quarter (up to two courses in the same quarter).

    For approved requests, the Academic Affairs Division will coordinate matching funds of up to one-half of a standard course replacement (REG scale: 12.5% of Assistant Professor 3 = $9,237.50; BEE scale: 12.5% of Assistant Professor 2 = $11,550). The division/department will cover the remaining cost of the replacement instructor(s).

  15. In reviewing requests for CCMD, what factors should the chair and dean consider?
    Chairs and deans must take into account the curriculum of the unit, the need to offer required courses, the availability and cost of alternative instructors, and the number of individuals requesting modified duties in the same term.

    Faculty most impacted by caregiving responsibilities will be prioritized for course release, so as not to perpetuate existing asymmetries in research and publication.

    The chair and dean will review each request case-by-case and aim to provide support for as many senate faculty caregivers as possible while minimizing disruption to the activities of schools, divisions, and departments.

    Before forwarding a request for CCMD course release with central cost sharing, the dean must ensure that, as a result of the course release, 1) courses will not be canceled and 2) commitments to teaching assistant positions and/or graduate student support will not be reduced.

  16. Do chairs and deans have discretion in determining non-course release CCMD activities?
    Yes. Acknowledging the diverse schools, divisions, and departments on the campus and the varied configurations of academic duties in various units, it is understood that there will be a spectrum of potential modifications of duties and that some requests for duties alterations may be unique or specific to a discipline.