Biobibnet-Review Integration

DivData Biobibnet is designed to produce a cumulative biobibliography (biobib) that conforms to the campus guidelines. In addition, it supports several key DivData Review functions for faculty users and department/unit managers during an active review.

Cumulative Biobibliographies and Scholarly/Creative Works

For faculty and other long-term academic appointees, using Biobibnet can simplify the task of preparing for a personnel action by providing the required campus-standard cumulative biobibliography and scholarly and creative materials for reviewers.

Connecting Biobibnet to an active Review file

When an academic elects to use Biobibnet with their Review file, their cumulative biobibliography and annotated scholarly/creative works are fed from Biobibnet into their Review file.

At the beginning of a review, if the academic undergoing review (the candidate) selects the “I am using Biobibnet…” option, DivData connects the Review file to their Biobibnet profile. Then, this connection does the following:

  • Adds the cumulative biobibliography to the Review Dossier
  • Adds all scholarly and creative work marked In File (*) to the appropriate tab in Review
    • Digital copies of work must be attached to the entry in Biobibnet; they will be copied into the Review file along with the annotated entry

During the File Building (DP-30) stage in Review, changes in Biobibnet are automatically reflected in the connected Review file.

Once the Review file is submitted to the department or unit, both the Review file and the connected Biobibnet profile are view-only while the department/unit ensures the submission is complete and accurate. As soon as the department accepts a candidate’s file, the cumulative biobibliography and scholarly/creative works are copied to Review and the connection ends. From that point forward, any edits made in one will not be reflected in the other.

Courses Taught & Course Evaluations

Course records and evaluation surveys are stored in Biobibnet and then selected by departments, programs and colleges for inclusion in Review files for reappointment and advancement.

Upon initiation of a Review file, the Courses Taught and Other Teaching sections of the candidate’s Biobibnet profile are connected to that Review file. While connected, changes made on those two sections in Biobibnet are automatically reflected in the Courses report, and changes in course records and attached files on the Courses Taught tab in Biobibnet will be reflected on the Review file’s Course Evaluations tab.

In Biobibnet, department staff manage the teaching portion of the faculty’s profile, including:

  • Making any necessary corrections or additions to course records
  • Attaching any missing evaluation files to course records

In Review, the review manager selects the courses to be included in that specific Review file.

Note that when the faculty member has a Review file that is pending department/unit acceptance (Dept/Unit Accept, DP-35), both the Review file and the connected Biobibnet profile are view-only. They are again editable when the reviewing department/unit either accepts the file or returns it for corrections.

The connection between courses in Biobibnet and the Review file ends when the review is either Accepted as Complete or reaches the Prep For Dept/Unit Review (DP-55) state. Once that happens, course records can no longer be selected/deselected for inclusion in the Review file.

See Also