Biobibnet: Scholarly & Creative Work tab

In addition to maintaining your list of scholarly and creative works for your biobibliography/CV, this is where you annotate and compile works to be included in Review files for personnel actions. For details on how this tab interacts with a Review file, see Biobibnet-Review Integration.

You can create two types of entries on this tab: main entries, used for each creative or scholarly achievement; and related activities, which document achievements or activities related to a main entry. Both types may be annotated. See below for details.

Scholarly/Creative Work (Main Entries)

These entries are grouped on the biobibliography by category, then sorted in descending date order (newest first). Unfinished work, if included, is categorized separately above finished work.  

Required fields are indicated with red text and an asterisk on the Biobibnet entry screen; here just by an asterisk.
Field
Description
*Publication Status

Used to indicate the status of a given work. Choose from a drop-down list of options. See the Biobibliography Guidelines for status descriptions.

*Date

Year is required; Quarter/Mo highly recommended to improve sorting and review period identification.

How dates are displayed:

  • Unlike dates for other types of entries, only the year displays in the Date column. If a more specific date is provided, it will be included in parentheses after the citation entry. 
  • If the status is not Published/Completed, the Date column will remain blank. However, if a quarter, month, or full date is entered (e.g., for a forthcoming piece or upcoming show), it will appear in parentheses at the end of the entry.
*Category

Choose from the drop-down list provided.

Categories become headings on the biobib; with like items grouped. Unfinished work will appear on the biobib under separate category headings from finished work. For example, a book with 'Submitted' status will appear under the heading "Books In Progress"; a book with 'Published/Released' status will appear under the heading "Books."

Type

 Allows for further categorization of work by choosing from an extensive 'Lookup' list or entering your own text. The type you select or enter appears in bold and followed by a colon (:) at the beginning of the entry.

*Entry Formattable text field for the main citation of the work. 
Peer Review Status

Indicates whether item went through a peer selection or review process; options include Peer Reviewed, Invited, Juried.

URL

The internet location where the work may be accessed, if applicable. It is not necessary to include the "http://" portion; the system will add it. 

URL Comments

Use this field if you need to provide any access instructions for reviewers, such as guest user name and password.

Reference #

You may add a reference number to the entry. See Numbering and Annotation for Personnel Action below.

Annotation for Personnel Action

You may select an annotation for the entry. See Numbering and Annotation for Personnel Action below.

Related Activities ("Add Related")

Related entries are "children" of a main entry. They are grouped underneath the main entry, denoted by an arrow, and sorted by date (newest first).  They are typically used to document activities or achievements related to a main work. For example:

  • Reprints of a publication
  • Separately published excerpts
  • Additional exhibits or productions
  • Individual performances of a work or role, or screenings of a film
  • Critical reviews of the main work
  • Media appearances specific to the main work
  • The development of a long-term project, such as incrementally completed portions of a book or film
Field
Description
*Date Year is required; Quarter/Mo highly recommended for sorting and review period identification. Note that only the year will appear in the left column of the biobib; any more specific date information will be included after the citation entry. 
*Entry Formattable text field for the citation or description of the related activity. 
URL

The internet location where the work may be accessed, if applicable. It is not necessary to include the "http://" portion; the system will add it.
(If a guest username and password are required, include it as part of the Entry.)

Reference #

You may add a reference number to the entry. See Numbering and Annotation for Personnel Action below.

Annotation for Personnel Action

You may select an annotation for the entry. See Numbering and Annotation for Personnel Action below.

Numbering and Annotation for Personnel Action

When a work is to be included in a Review file for a personnel action, the following fields are used to provide the necessary annotations. Expectations for annotations are outlined in the Updating a Biobibliography for Personnel Action section of the campus' Biobibliography Guidelines.

Field
Description
Reference #
Required for main entries being included in a Review file, this field can also be used for persistent numbering of works.
Annotation for Personnel Review

For works being included in your Review file, select the appropriate annotation: In File, New; In File, Revised; In File [only].

In File is denoted by an asterisk (*), which appears at left of the entry along with the New and Revised annotations. Note that as long as an In File annotation remains, the entry and its associated attachments will be included in any connected Review file.

Notes on Annotating Related Activities:

Biobibnet allows for related activities to be annotated separately from the primary work cited in the main entry. Generally, this is only needed when the annotation differs from that of the main entry, such as when a related activity falls within the period of review, but the primary work does not.

Further, adding a reference number for related activities is optional, and typically not necessary. There may be situations where referencing related activities separately from the main entry is called for or otherwise helpful in communicating clearly with reviewers.

Archiving Your Scholarly/Creative Work

You may upload digital files or documentation of your scholarly and creative works into Biobibnet. Files can be attached to main entries and related activities. These will be saved as part of your Biobibnet profile, and can be accessed at your convenience.

Using Biobibnet as a personal library for your work offers these benefits:

  • Provides a convenient location to store and find copies of previously released work
  • Makes it easy for work to be included when building a Review file, especially resubmission of previously-reviewed work as part of a promotion or other major action
  • Allows work to be compiled periodically or as released, thereby reducing the amount of work required when preparing for a personnel action

You can add, replace, or delete files at your convenience. 

Uploaded files documenting scholarly achievement belong to the individual faculty member, and have the same security and access as the rest of the faculty member’s biobibliography. While academic department and division staff have access for review support purposes, the faculty member’s consent must be obtained for any use outside of a personnel review.

See also Scholarly & Creative Work: Annotation Assistant and Biobibliography Guidelines: Scholarly and Creative Work and Updating a Biobibliography for a Personnel Action