Docket

The docket lists all of the Review files that fall within your purview. It provides detailed information about each Review file, and is designed to simplify the task of managing a large number of reviews in different states. You can choose which details to view, perform sorts, and rearrange the order in which the information appears.

Sections and Groups

The docket organizes reviews into three main sections:

  • Files waiting on you to take the next system action
  • Other files in your node/office waiting for another assignee to take the next system action
  • Files not currently in your node/office but for which you have an assignment

The first two sections are further subdivided into three groups:

  • Ladder-rank/senate
  • Non-senate faculty (e.g., lecturers)
  • Non-faculty academics (non-instructional, primarily research, titles)

A section or group will only appear on your docket if there is an active file in that section.


The image shows the top section of a docket with the Senate, Non-Senate Faculty, and Non-Faculty Academics groups highlighted.

Expand/Collapse

To reduce clutter on your docket, you can expand or collapse the groups within a section by clicking the triangular arrow to the left of the title category. With the exception of the “waiting on you” section, which is always expanded, this setting is “sticky” – when you expand or collapse a group, DivData saves your choice.

 The image shows a docket screen with the top-most section expanded to show review files.

Dynamic Filtering

The Find/Filter All field allows you to perform a keyword search of the docket. As you type text into the field, all the sections on the Docket screen will be filtered. For example, you can search for a candidate name, a type of review, or a department assignment.


The image shows a docket screen with keyword "reappoint" entered in the Find/Filter All field and several reappointment files displayed.

  • The heading for each section or group displays the total number of records that match your criteria.
  • If a section is expanded, only the records that match your criteria are displayed. Files that don’t match your criteria are hidden.
  • If a section is collapsed, only the total number of records found in it is shown (the section is not automatically expanded to display the matching record(s)).
  • Filtering is not “sticky.” When you navigate away from your Docket, the filter will be reset.

Docket Settings

The Docket Settings feature allows you to customize your docket. You can rearrange the order of the table columns, show/hide columns, and specify a primary and/or secondary sort order for any two columns. If you work in a divisional office, for example, you might want to hide the Division column, since all of your files will display the same value.


The image shows the Docket Settings dialog.

To show/hide columns, select/deselect the check box(es) for the columns. Note that you cannot hide the Action column.

To change the order of the columns, click on a column name and drag it to the desired position in the list.

To set a preferred sort order, use the drop-down menus to select the column(s) by which you want to sort, and specify Asc (ascending) or Desc (decending) for each.

Once you specify a sort order, the selections are automatically applied each time you go into your docket..

Temporary Column Sort

In addition to setting a Primary and/or Secondary sort for any two columns on your docket, you can temporarily sort any column by clicking the column header.

  • Click once to sort the column in ascending order.
  • Click a second time to sort the column in descending order.

Manual column sorting is not sticky. When you leave the docket screen, the sort order will be reset to your saved defaults.

Column Descriptions

This table describes the available docket columns.

Column Name

Translation

Action

Displays links for actions you can take on the file.

Year

The academic year in which the review is taking place. (For senate files, this is typically the academic year prior to the proposed effective date; this may or may not be the case for other titles.

Name

The name of the candidate being reviewed.

Review Title

In appointment files, this is the title for which the candidate is being considered. In reappointment and advancement files, it is the candidate’s current title.

Type

The type of review the candidate is undergoing. This may include multiple components (e.g., reappointment and merit).

Authority

The officer who will be deciding the outcome of the review, as determined by the campus Delegation of Authority.

Department

The department or unit initiating the action.

Division

TThe division housing the recommending unit.

Assignment

Your role for the files listed on your docket. If you hold more than one assignment on a file, all of your assignments will be listed.

State

The stage in the review process that the file has reached. The state names have been refined to give more useful information about where the file is located. For more information, see the lists of states: Departmental view or Divisional view.

Last Change

The date the file moved into its current state.

Hard Copy

Flag indicating whether hard copy materials accompany the file.

AP Analyst

The divisional or APO analyst who is handling the review file.

Review Lead

If your group assigns someone to “shepherd” the review file, that person’s name can be entered here. It will be visible to other people in your group, but not to the candidate or to people outside your group.

Agenda Date

If your group meets to review personnel files, that meeting date can be entered here. It will be visible to other people in your group, but not to the candidate or to people outside your group.

Call Action

Applicable to senate faculty and continuing lecturers, this reflects the action for which the candidate was placed on the Call for Academic Personnel Actions.

Eff Date

The proposed effective date for the action.