Initiating an Academic Recruitment

Updated 12-9-2017

Academic recruitments can be for Senate positions, non-senate positions, and for ongoing pools and all of these recruitment types are processed in the UC Recruit system. Please note that recruitments for student Academic Titles are not processed in the Recruit system.

To initiate an academic recruitment you must submit to your division a Position Approval Packet, which includes the Recruitment Set-up Form, the Template Flyer, and the Applicants' Screening Criteria Worksheet. Once the division approves your packet, it will be forwarded to the Academic Personnel Office (APO) for final review and approval.

Before you begin to complete the packet, it is essential that you review each of the document's accompanying set of instructions. Keep in mind that the recruitment process requires you to be acquainted with the information included in the instructions before you initiate your recruitment. Taking the time to review them ahead of time will save you, the division, and the APO considerable time and it will help ensure that your recruitment's proposed Open Date is met.

The following table lists, for each type of academic recruitment, the Position Approval Packet's required documents, instructions for completing the documents, and the packets' submission deadlines.


RECRUITMENT TYPE REQUIRED DOCUMENTS INSTRUCTIONS FOR COMPLETING DOCUMENTS DEADLINE FOR SUBMITTING PACKET TO DIVISION

Non-senate

 

A minimum of four weeks prior to the proposed Open Date of your recruitment

Ongoing Pool

 

See table below for submission deadlines

Senate

 

 

A minimum of four weeks prior to the proposed Open Date of your recruitment

 

SUBMISSION DEADLINES FOR ONGOING POOLS
ONGOING POOL RECRUITMENT CYCLE DEADLINE FOR SUBMITTING PACKET TO THE DIVISION RECRUITMENT'S OPEN DATE
Winter Quarter 2018 to Winter Quarter 2021 September 1, 2017 November 1, 2017
Spring Quarter 2018 to Spring Quarter 2021 November 1, 2017 February 1, 2018
Fall Quarter 2018 to Fall Quarter 2021 April 1, 2018 August 1, 2018
Other Recruitment Cycle
The unit requests custom Open/ Close/Final dates
Two months prior to the proposed Open Date
*For July 1 2018 Open Date, submit packet to division by April 1, 2018.
Department will list a proposed Open Date

Note that if you do not submit your position approval packet by the recruitment cycle's stated deadline, it can still be set up with the recruitment cycle that you have selected. The issue will be that the pool will not be active for the maximum period of time that that would normally be permitted. For example, if you elect to open a new pool with the Winter 2018 to Winter 2021 recruitment period and you submit your position approval packet to your division in December 2017, your recruitment may not go live until February 2018 (rather than November 2017). However, it will still close on September 1, 2020.