Document Inventory for Reappointment and/or Merit Increase for Academic Research Titles

UCSC: APO: rev: 05/12

(Professional Research Series, Project Scientist Series, Specialist Series)

Candidate Material to the Department:
To Division:
Date to Academic Personnel:

Department Completes

Name:

Division:

Dept/Unit:

Present Status:

Title and Step: Annual Salary Rate: $

Appt. Basis: 9 month 11 month %Time: Actual Salary:$

Status Proposed by Department/Unit/P.i.:

Title and Step: Annual Salary Rate: $

Appt. Basis: 9 month 11 month %Time: Actual Salary:$

Pay Dates: Service Dates:

Grant Name(s): Account Number(s):

Funding End Date: Review Period:

P.I. Authorizing Signature(s): X_______________________________________

INDICATE WITH A DOCUMENTS SUBMITTED. INCLUDE EXPLANATION IN DEPARTMENT/UNIT LETTER IF ANY DOCUMENTS ARE NOT SUBMITTED. SUBMIT DOSSIER IN FOLLOWING ORDER:

	Recruitment Compliance: (recruitment documentation or waiver must be approved before appointment may be offered)
	Search # Compliance dated or Waiver dated or Exemption Category
	Dean's Letter (if CP/EVC authority)
	Checklist to Assure Fairness
	The Candidate's Optional Response to Department/Unit/P.I. Letter
	Department/Unit/P.I. Letter
	The Candidate's Optional Response to Redacted Confidential Documents
	Copies of Redacted Confidential Documents (submit one set with original file)
=>	Confidential Letters, when required by relevant policy: External; internal are optional
	Sample copy of solicitation letter
	List of names of those who might not objectively evaluate the Candidate and explanation
	List of all persons from whom letters were sought; identify those suggested by the Candidate; identify letter-writers with alpha code; attach any declining letters. Any lists provided by the Candidate must be included
	Brief comments on academic standing of each letter writer and relationship, if any, to the Candidate
	Letters (all solicited letters must be forwarded with the file)
	The Candidate's Optional Statement
	Unsolicited Material (other information which the Candidate wishes to have included in the review file)
	Curriculum Vitae or Biobibliography. See Campus Biobibliography guidelines.
	Publications, as required by relevant policy: Publications and creative work that have been reviewed by the department must be numbered and asterisked on the curriculum vitae or biobibliography. All annotated materials shall be forwarded with the file.
	The Candidate's address for correspondence: This box has a limit of 5 lines

ORIGINAL DOSSIER FOR APPROVING AUTHORITY
ONE COPY OF DOSSIER FOR DIVISION (if CP/ EVC authority)
ONE COPY OF DOSSIER TO BE RETAINED BY DEPARTMENT