Document Inventory for Merit Review to Step 6 and Above Scale for Professorial Titles

UCSC: APO: rev: 05/12

Candidate Material to the Department:
Date To Division:
Date to Academic Personnel:

Department Completes:

Name:

Division:

Dept/Unit:

Present Status:	Status Proposed By Department
Rank: Step: %Time: Basis: 9 month 11 month	Rank: Step: %Time: Basis: 9 month 11 month
Annual Salary: $ If off-scale,amount $	Annual Salary: $ If off-scale,amount $
Years at Rank: Years at Step:	Effective Date:
Review Period: thru

INDICATE WITH A DOCUMENTS SUBMITTED. INCLUDE EXPLANATION IN DEPARTMENT/UNIT LETTER IF ANY DOCUMENTS ARE NOT SUBMITTED. SUBMIT DOSSIER IN FOLLOWING ORDER:

	Dean's Letter
	Checklist to Assure Fairness
	The Candidate's Optional Response to Department Letter
	Department Letter. See CAPM Appendix 4 for requirements.
	The Candidate's Optional Response to Redacted Confidential Documents
=>	Confidential Letters - External; Internal are optional. See CAPM 406.220 (Note: effective 7/1/20 external letters are not solicited for merit to Step 6 unless review is also a CER)

		Sample copy of solicitation letter
		List of names of those who might not objectively evaluate the Candidate and explanation
		List of all persons from whom letters were sought. Identify those suggested by the Candidate; identify letter-writers with alpha code; attach any declining letters. Any lists provided by the Candidate must be included.
		Brief comments on academic standing of letter writer and relationship, if any, to the Candidate
		Letters (all solicited letters must be forwarded with the file)
		Unsolicited letters
		Copies of Redacted Confidential Documents (submit one set with original file)
	=>	If student letters are solicited:
		Sample copy of solicitation letter
		Representative sample of names from course list must be used
		The Candidate's Optional Statement
		Sabbatical Leave Report (if leave was taken during the review period)
		Unsolicited Material (other material which the Candidate wishes to have included in the review file) See CAPM 406.220
		Biobibliography See Campus Biobibliography Guidelines
		Student Evaluations: All student evaluations from the review period must be considered by the department and asterisked on the biobibliography. Please annotate with the letter "F" and forward those student evaluations since the last approved action.
		Publications: For Step 6, submit one copy of all publications since advancement (or UCSC appointment) to Professor rank, may include all from career. For Above-scale, include one copy of all publications since advancement to Step 6, may include all from career. (Publications and creative work that have been reviewed by the department must be numbered and asterisked on the biobibliography. All annotated materials shall be forwarded with the file.
		The Candidate's address for correspondence: This box has a limit of 5 lines

ORIGINAL REVIEW FILE FOR APPROVING AUTHORITY
ONE COPY OF REVIEW FILE FOR DIVISION
ONE COPY OF REVIEW FILE TO BE RETAINED BY DEPARTMENT

Document Inventory for Merit Review to Step 6 and Above Scale for Professorial Titles

Department Completes:

Present Status:

Status Proposed By Department