506.235 - Acting Professor Series Appointments and Regularizations

UCSC:APO:CAPM 03/09

A. POLICY REFERENCE

Please refer to APM 235, Acting Appointments

B. DEFINITIONS

The "Acting" prefix is used to signify the conditional, probationary, or emergency status of an appointment.

A regularization occurs when an "Acting" appointee is transferred to regular status.

C. PURPOSE

The “Acting” prefix is placed before the title under the following exclusive circumstances: 1) For Assistant Professors who are appointed before their Ph.D. thesis is completed/accepted, 2) For Associate or Full Professors while permanent residency status is being obtained, 3) For Associate and Full Professors who meet the research expectations for appointment to a tenured position, but who have little or no experience with University teaching.

D. TERMS OF SERVICE

An Acting Assistant Professor shall be appointed for a specified term, not to exceed one year. The appointment is made contingent upon completion of the formal degree requirement prior to June 30 of the appointment year. If the Acting Assistant Professor has not completed the degree requirements before June 30, they will not be reappointed into any academic title.

Each appointment as Acting Associate Professor or Acting Professor shall be for a specified term, not to exceed two years. The total period of service with these titles is limited to four years.

There is no exception to the limits on terms of service in the Acting titles.

E. PROCEDURES

1. Appointment to an Acting Title

Recommendations for appointment to an acting status shall be reviewed in accordance with the procedures for a regular ladder rank appointment. See CAPM 404.220

Recommendations for "Acting" appointments follow the same deadlines for ladder rank appointments.

2. Regularization of an Acting Assistant Professor

The Acting Assistant Professor is eligible for a review for regularization when the campus has received official certification of the completion of their formal degree requirements.

(i) The department initiates the regularization by completing the Document Inventory for Regularization, which is forwarded to the dean along with a letter requesting regularization and evidence of official certification of the completion of the formal degree requirements.
(ii) Divisional AHR staff review the documentation for conformity to applicable policy and procedures; they may consult with the dean and staff in the Academic Personnel Office as necessary. Additional information may be requested if necessary.
(iii) Review by the Committee on Academic Personnel is waived for the regularization if no other change to the terms of the initial appointment is recommended.
(iv) Deans have been delegated authority for regularizations of Assistant Professors.
(v) When the regularization is approved, the change in title shall be effective on the first pay date of the quarter following the date of the successful regularization review.
(vi) At the point of regularization to Assistant Professor, the term of appointment is automatically extended another year.

3. Regularization of Acting Associate and Acting Professors Awaiting Permanent Residency Status

The Acting Associate or Acting Professor is eligible for a review for regularization once they have received either approval of their petition for lawful permanent residency, or their lawful permanent residency (LPR) card.

(i) The department initiates the regularization by completing the Document Inventory for Regularization. The Document Inventory is then forwarded to the dean along with a letter requesting regularization and evidence that permanent residency status has been obtained.
(ii) From here, the procedure for regularization of the Acting Associate or Acting Professor awaiting permanent residency status, including authority, is the same as for Acting Assistant Professors.

4. Regularization of Acting Associate and Acting Professors With Appointments Conditional Upon Demonstration of Successful University Teaching

The Acting Associate or Acting Professor is eligible for a review for regularization once there is evidence of successful teaching on the Santa Cruz campus.

(i) The review for regularization of an Acting Associate or Acting Professor, whose appointment was made conditional upon evidence of successful teaching, must be joined with the scheduled merit/reappointment review.
(ii) It is expected that an Acting Associate or Acting Professor will undergo one reappointment/merit review prior to a review for regularization. This allows for sufficient time to develop a campus teaching record.
(ii) The Document Inventory for Merit Increase/Reappointment will be used and the procedures for a regular merit increase followed. See CAPM 406.220 However, review by the Committee on Academic Personnel is required and the Executive Vice Chancellor has authority for the regularization regardless of the rank, step or salary proposed by the department as part of the merit/reappointment portion of the file.
(iii) The regularization will have the same effective date as the merit/reappointment action.