COVID-19 Information for Academic Employees
General Information
Stay Informed! Visit Campus Information on COVID-19 (coronavirus) for campus announcements, resources and updates, as well as links to public information resources.
For those experiencing symptoms of COVID-19:
- Faculty and staff members should contact their healthcare provider for additional instructions about seeking care. UC health plans are offering Telemedicine options.
- Students should call Student Health Services, or their primary health care provider, prior to arriving at the medical office. This will allow for provision of information regarding your illness and to plan for your visit to the clinic, if necessary. Additional Student Health Services information devoted to COVID-19.
For those who have been exposed to someone who tested positive for COVID-19 or who have been diagnosed with COVID-19, please let the campus know by emailing the Office of Emergency Services at oes@ucsc.edu.
Information for academic employees, supervisors and administrators
- 9/30/22: UC has extended the time to use any remaining 2022 EPSL or 2021 EPSL entitlement from September 30, 2022 to December 31, 2022. There is no increase in allotment of EPSL.
- 9/1/22: Faculty may request to teach remotely for Fall 2022 if they have a household member whose medical provider certifies that they are moderately to seriously immunocompromised such that they are at heightened risk of serious illness or death in the event of COVID infection. Fall 2022 will be the final quarter of remote instruction based on the imunocompromised status of a household member. See CP/EVC Kletzer's 9/1/22 memo for the latest instructions. Previous memos on this topic were sent on 9/15/21 and 1/19/22.
- 8/6/21: Continuation of Chancellors Extension of ASE Appointment Limits - Executive Vice President for Academic Affairs Brown announces a continuation of the temporary exception to APM 410 and APM 420. The two temporary exceptions grant an extension of the Chancellor’s authority to grant a seventh year extension (a maximum of 21 quarters) to the total length of service rendered in any one or any combination of the following titles: Reader on an annual stipend, Teaching Assistant, Teaching Fellow, and/or Associate.
- 5/11/2021: COVID Impacted Personnel Reviews May 2021 Guidance - Memo from CP/EVC Kletzer and CAP Chair Ito discussing advancement actions in 2021-22 and beyond. Implementing the recommendations of the Joint Senate-Administration Working Group, this memo addresses COVID-related disruptions to faculty work and advancement
- 10/08/2020: Guidance for Senate Faculty Personnel Reviews in 2020-21 - Memo from CP/EVC Kletzer and CAP Chair Ito discussing personnel review timing and guidance on assessing teaching, research, and service for senate faculty reviews.
- 9/10/2020: Exception to APM-710 Sick Leave and Paid Medical Leave for COVID-19 - UCOP Provost and Executive Vice President for Academic Affairs Brown's announcement of two blanket exceptions to APM 710.
- 6/19/20: Chancellors Extension of ASE Appointment Limits - Executive Vice President for Academic Affairs Brown announces a temporary exception to APM 410 and APM 420. The two temporary exceptions grant an extension of the Chancellor’s authority to grant a seventh year extension (a maximum of 21 quarters) to the total length of service rendered in any one or any combination of the following titles: Reader on an annual stipend, Teaching Assistant, Teaching Fellow, and/or Associate.
- 4/17/2020: Additional information on Student Experience of Teaching surveys and tenure clock extensions - Memo from interim CPEVC Kletzer addressing senate faculty questions in response to the March 26 academic personnel updates
- 4/14/2020: COVID-related leaves for academic employees - Information about COVID-19-related leaves for academic appointees, and UCOP guidance on FFCRA-related leaves (updated)
- 4/14/2020: COVID-19 Position Management FAQs outlines processes for obtaining the Chancellor or iCP/EVC approval of recruitments and hires that is required during this period, including special exceptions and circumstances.
- 4/10/2020: Clarification of UCSC policy and expectations on funding researchers during the temporary cessation of non-essential on-campus research due to COVID-19
- 4/2/2020: President Napolitano and the 10 UC chancellors provide assurances to UC employees during these unprecedented times
- 3/26/2020: Academic Personnel Updates Related to the COVID-19 Public Health Crisis for Senate Faculty (PDF) - Memo from interim CPEVC Kletzer and CAP Chair Westerkamp addressing multiple topics relating to academic personnel actions
- 3/26/2020: CAP Response to Impact of Virus and Strike (PDF) - Memo from the senate Committee on Academic Personnel on the impact of recent events on personnel reviews
- 3/13/2020: Guidance for supervisors and managers in responding to reports of COVID-19 exposures and/or positive test results
Other Resources for Academics
- Research Continuity - Guidance from the Office of Research on a variety of related topics, including the temporary cessation of non-essential on-campus research operations
- Keep Teaching - Website from the Center for Innovation in Teaching and Learning (CITL) to address the needs of instructors, including Teaching Assistants
- Keep Working - ITS Resources available to assist employees and students during COVID-19
- ISSS Updates on visa application processes
- Staff Human Resources COVID-19 FAQ - HR information and resources relevant to nonacademic staff employees
Resources for Academic Personnel Staff
- Additional COVID-19 guidance for AP Analysts (login required)
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