DivData Biobibnet

Biobibnet is DivData's biobibliograhy management tool, used by faculty to maintain biobibliographies that conform to the campus standard, and also create custom CVs. It also assists faculty in preparing for an academic personnel review by including the required cumulative biobibliography (biobib) and list of scholarly and creative works into their Review file.

It is organized into tabs that correspond to the biobib sections as outlined in the campus Biobibliography Guidelines. Click on the links at left for specific information about each tab.

Biobibnet profiles are automatically created in DivData for all nonstudent instructional faculty. Appointees in noninstructional/research titles may need to request a Biobibnet profile.

To learn more, read the general information below and click the links at left for specific information about each tab.

General Information: Working with Entries

Adding Entries

The basic process for building a cumulative biobibliography in Biobibnet involves creating entries on each of the relevant tabs, thereby populating the various sections of the biobibliography.

To Create an Entry in Biobibnet

  1. Click the Create Entry button. A dialog is displayed.
  2. Fille in the information fields. Required fields are indicated with red text and an asterisk (*).
  3. Click Save to save the entry and return to the list, or Save & Next to create another record.

When the dialog closes, the system returns to that entry's position in the list. A floating Scroll to Top button allows you to quickly navigate back to the top of the screen.

Adding Related Activities

(Applies only to Scholarly & Creative Works and Mentoring & Advising entries)

Related activities are "child" entries that document activities or achievements related to a main entry. Refer to the specific tab’s help page for details and suggested use.

  1. Click the Add Related link next to the main entry for the related activity. The Add Related Record dialog is displayed.
  2. Fill in the information fields. Required fields are indicated with red text and an asterisk (*).
  3. Click Save to save the entry and return to the list, or Save & Next to create another record.

When the dialog closes, you will return to the list, and see the related activity(ies) added underneath the main entry.

Editing Entries

To Edit an Existing Entry

  1. Click the Edit link next to the record. An Edit dialog is displayed.
  2. Click Save or Delete.

Deleting Entries

To Delete an Existing Entry

  1. Click the Delete link next to the record. A dialog is displayed.
  2. Click Delete.

Entering Dates:

DivData Biobibnet supports the many types of dates that can appear on a biobibliography: calendar years, academic years, quarters, months, exact dates, and date ranges. It also uses these dates for sorting purposes.

A date includes three components: Year, Quarter/Mo, Day. The system only requires a year, but a quarter or month is strongly recommended for review period identification and sorting.

Flexible Entry Optionsscreenshot of date entry object

  • Enter the date(s) as appropriate for the given entry.
  • Check the 'Date Range' checkbox to enter start and end dates (if applicable).
    • Date ranges sort based on the end date, so recent activity stays nicely grouped together.
  • Click the 'Select Academic Year(s)' button to quickly enter one or more academic years. The system converts your selection to begin and end quarters so that the dates are very clear to reviewers.
  • The calendar icon can be used to select an exact date.

Special Notes

Scholarly and Creative Work: When viewing your biobib, the year of publication appears to the left of the citation in this section. If the entry has a more specific date, it appears in full parenthetically after the citation.
Courses Taught and Other Teaching: These entries use a different date format, as these are always entered as academic years.

Working with Attached Files

(Only available for Scholarly & Creative Work and Course Evaluations)

Important: As a rule, you should only upload files that conform to the Candidate Material Guidelines. This will ensure that your reviewers are able to access your work when included in a Review.

Attaching Files

The “drop or click” box allows you to upload a file by dragging it onto the box, or by clicking the box to select a file.

Drop
  1. On your computer, open the file folder where the file you want to upload is located.
  2. Click and drag the file onto the drop box next to the associated entry.

The file is uploaded and attached to the entry for the drop box you selected.

Click
  1. Click the “drop or click” box. A File Upload dialog is displayed.
  2. Navigate to the file folder where the document you want to upload is located.
  3. Double-click on the file, or select the file and click Open.

The file is uploaded and attached to the entry.

Changing the Title of an Attached File

By default, when you upload a file, the display title is the same as the original filename. However, you can change the display name to any name you want (The actual filename does not change, and may be seen by by others accessing the file.)

  1. Click the Pencil edit icon next to the file whose display name you want to change. A dialog is displayed.
  2. In the Title field, enter the desired display name for the file attachment.
  3. Click Save.

Replacing an Attached File

If you need to replace an attached file with an updated or corrected version:

  1. Click the Pencil edit icon next to the file attachment. A dialog is displayed.
  2. Click Browse.
  3. Navigate to the file folder where the document you want to upload is located.
  4. Double-click on the file, or select the file and click Open.
  5. The Title defaults to the filename. If desired, change the Title of the file. This is the display name that appears in the Title field for the entry. (The actual filename does not change, and may be seen by others accessing the file.)
  6. Click Save.

This deletes the existing file, and replaces it with the new one.

Deleting an Attached File

  1. Click the X icon next to the file attachment you want to delete. A confirmation dialog is displayed.
  2. Click Delete.

See Also