Documentation, Tutorials & Training

Open Labs

Below are the lab dates for spring 2018. Reservations appreciated but not required: divdata-training-group@ucsc.edu

Review: File Setup & Initiation

Designed for review managers; chairs and personnel directors/committees also welcome.

Each session will begin with a 20-minute overview of the process, including tips, tricks and best practices, followed by open lab time where users can stay or drop-in with specific questions. Please bring your laptop/device and questions, or let us know if you need a computer provided.

* No classes scheduled at this time. Please contact divdata-training-group@ucsc.edu if you're interested in setting up a session.

Review: Biobibs, Annotations & File Building

Designed for academics undergoing review; others involved in the process also welcome.

Each session will begin with a 15-minute overview of the process, including tips, tricks and best practices, followed by open lab time where users can stay or drop-in with specific questions. Please bring your laptop/device and questions, or let us know if you need a computer provided.

Day

Date

Time

Location

Tuesday

June 19, 2018

3:00 - 4:00pm

Kerr-60 Training Room

Friday

June 22, 2018

11:00 - noon

 Zoom

Wednesday

June 27, 2018

11:00 - noon

 Kerr-60 Training Room

Tuesday

August 7, 2018

9:00 - 10:00am

Zoom

Wednesday

August 22, 2018

11:00 - noon

Kerr-60 + Zoom

Letter Solicitation: Things to Know and Do

Designed for review managers; chairs and personnel directors/committees also welcome.

This session highlights best practices in DivData Review letter solicitation, including timing, workflow, material selection and redaction of digital files.

Day

Date

Time

Location

Thursday

July 19, 2018

9:00 - 10:30am

Kerr-60 Training Room

Thursday

August 2, 2018

9:00 - 10:30am

Kerr-60 Training Room

When the Candidate Submits: Audit & Accept

Designed for department personnel — such as review managers, chairs and personnel directors/committees — who are responsible for confirming that a candidate’s materials are ready for reviewers..

The initial audit of a candidate’s dossier is one of the keys to a smooth, efficient review process. This session will highlight best practices, tips, and the importance of this first look at the candidate’s submitted materials.

Day

Date

Time

Location

Thursday

August 30, 2018

9:00 - 10:30am

Kerr-60 Training Room

Thursday

September 6, 2018

9:00 - 10:30am

Kerr-60 Training Room

Wednesday

September 12, 2018

10:30 - noon

Kerr-60 Training Room

Online Help Resources

All Users

User Accounts
Logging In (video)
DivData Code Translations including Actions, Action Modifiers, Call Actions, o/A, Title Types

Academic/Faculty Users

Biobibnet

Biobibnet Help Pages Evaluation Archive
Biobibliography Guidelines

Videos:
  Overview
  Create/Edit/Delete Record
  Create Custom C.V.

Review

Candidate Overview & Help Topics

Department Chair Help Topics

Internal Reviewers: Review a File

Divisional Users

Administration (People/Find/Reports)

People:

Employee Records: Overview (video) Create Employee Record (video) Edit Employee Record (video)
Salary Tab: Overview (video) Create/Edit/Delete Salary Record Leave (video)
Leave Tab: Overview (video) Create/Edit/Delete Leave Record (video) Standard Leave Letter (video)
Admin Tab: Overview (video) Create/Edit/Delete Admin Record (video)
Senate Service Tab: Overview (video)
Review Tab: Overview (video) Create/Edit Review Record (video)
Post Decision to Salary (video) TA Offer letters (video)
Recruitment Tab: Overview (video) Note: Recruitments are now handled via UC Recruit
Endowed Chairs Tab: Overview (video)

Finds & Reports:

Ad Hoc Finds (video)

Run Standard Reports (video)

Biobibnet

Biobibnet Help Pages Evaluation Archive
Biobibliography Guidelines

Videos:
  Overview
  Create/Edit/Delete Record
  Create Custom C.V.

Review

Divisional Coordinator Help Topics

Departmental User

Administration (People/Find/Reports)

People:

Employee Record Overview (video)  Salary Tab Overview (video) Leave Tab Overview (video)
Admin Tab Overview (video) Senate Service Tab Overview (video) Review Tab Overview (video)
Recruitment Tab Overview (video)
Note: Recruitments are now handled via UC Recruit
Endowed Chairs Overview (video)

Finds & Reports:

Ad Hoc Finds (video)

Run Standard Reports (video)

Biobibnet

Biobibnet Help Pages Evaluation Archive
Biobibliography Guidelines

Videos:
  Overview
  Create/Edit/Delete Record
  Create Custom C.V.

Review

Review Manager Help Topics

APO User

Administration (People/Find/Reports)

People:

Employee Records: Overview (video) Create Employee Record (video) Edit Employee Record (video)
Salary Tab: Overview (video) Create/Edit/Delete Salary Record Leave (video)
Leave Tab: Overview (video) Create/Edit/Delete Leave Record (video)
Admin Tab: Overview (video) Create/Edit/Delete Admin Record (video)
Senate Service Tab: Overview (video)
Review Tab: Overview (video) Create/Edit Review Record (video)
Post Decision to Salary (video)
Recruitment Tab: Overview (video) Note: Recruitments are now handled via UC Recruit
Endowed Chairs Tab: Overview (video) Create/Edit/Delete Endowed Chair Record (video) Finds (video)

Finds & Reports:

Ad Hoc Finds (video)

Run Standard Reports (video)

Senate Office User

Administration (People/Find/Reports)

People:

Employee Record Overview (video)  Salary Tab Overview (video) Leave Tab Overview (video)
Admin Tab Overview (video) Review Tab Overview (video) Senate Service Tab Overview (video)
Recruitment Tab Overview (video) Endowed Chairs Overview (video) Create/Edit/Delete Senate Service Record (video)

Finds & Reports:

Ad Hoc Finds (video)

Run Standard Reports (video)

Planning and Budget User

Administration (People/Find/Reports)

People:

Employee Record Overview (video)  Salary Tab Overview (video) Leave Tab Overview (video)
Admin Tab Overview (video) Review Tab Overview (video) Senate Service Tab Overview (video)
Recruitment Tab Overview (video) Endowed Chairs Overview (video)

Finds & Reports:

Ad Hoc Finds (video)

Run Standard Reports (video)

Biobibnet Users

Biobibnet Help Pages Evaluation Archive
Biobibliography Guidelines

Videos:
  Overview
  Create/Edit/Delete Record
  Create Custom C.V.