Documentation, Tutorials & Training

Many questions regarding DivData use are addressed in detail in our online help resources below. We also offer Workshops & Labs, and have a helpdesk that is staffed 8am - 5pm on nonholiday weekdays.

Online Help Resources

For All Users

User Accounts

DivData Code Translations (including Actions, Action Modifiers, Call Actions, o/A, Title Types)

Resources by Role


Administration (People)

Person Detail Records

 

Workshops & Labs

We offer a variety of workshops, focusing on specific user groups and topics. 

Intro to DivData

Designed primarily for department staff with academic personnel responsibilities who are new to the system, but anyone wanting to refresh or improve their overall understanding of the system and the business processes involved is welcome.

This one-hour session provides an overview of the various system components (Administration, Review, and Biobibnet) and the key academic personnel concepts behind their design. Topics include an introduction to DivData and its uses, typical departmental tasks associated with each component, and a high-level overview of key academic personnel concepts as they relate to the system. The goal is to ensure department staff have a solid foundation in understanding and working with the system

Offered two or three times throughout the year. Please use this form to express interest.


DivData Basics for Review Managers

Designed primarily for department staff who are new to the review manager role, but anyone wanting to refresh or improve their overall understanding of the system and the business processes involved is welcome.

This 90-minute workshop provides an introduction to DivData Review and the role of review managers. We'll cover general principles and guidelines, workflow steps, and tips to help you prepare for, create, and manage review files.

Offered two or three times throughout the year. Please use this form to register.

Scheduled dates and times

Day

Date

Time

Location

Tuesday

May 28, 2019

3:00 - 4:30pm

Kerr-60-62


Faculty Workshops on Biobibs, Annotations & File Building

Designed for faculty and other academics up for advancement reviews; others involved in the process also welcome.

This workshop is offered upon departmental or divisional request. (May we suggest it as an optional add-on to a spring department faculty meeting?) Sessions are informal, tailored to unit needs and can include a process overview, tips, best practices, Q&A, and working session.

Available in spring and summer upon request. Contact divdata-training-group@ucsc.edu to schedule.


Managing Reviews: Setup & Initiation

Designed for review managers; chairs and personnel directors/committees also welcome.

Need help, or just a dedicated time and space to get started with review files? Join us for a hands-on working session to get this year's Review files set up and initiated. Use one of the lab computers or bring your laptop, as you prefer. The session will begin with a 20-minute overview of the process, including tips, tricks and best practices. This will be followed by a working session where you can ask questions and get one-on-one assistance with specific issues.

Typically offered in late spring. Please use this form to register.

Scheduled dates and times

Day

Date

Time

Location

Tuesday

June 4, 2019

3:00 - 4:30pm

Kerr-8 Computer Lab


Managing Reviews: Letter Solicitation

Designed for review managers; chairs and personnel directors/committees also welcome.

This session highlights best practices in DivData Review letter solicitation, including timing, workflow, material selection and redaction of digital files.

Typically offered in July/August. Please use this form to express interest.


Managing Reviews: Auditing & Accepting Candidate Materials

Designed for department personnel — such as review managers, chairs and personnel directors/committees — who are responsible for confirming that a candidate’s materials are ready for departmental review.

The initial audit of a candidate’s dossier is one of the keys to a smooth, efficient review process. This session will highlight best practices, tips, and the importance of this first look at the candidate’s submitted materials, and options for next steps depending on the results of your initial audit.

Typically offered in late summer and early fall. Please use this form to express interest.