Renewal of the UC President’s Postdoctoral Fellows Hiring Incentive Program

September 30, 2013

By Alison Galloway, Campus Provost and Executive Vice Chancellor 


Dear Colleagues:

RE: Renewal of the UC President’s Postdoctoral Fellows Hiring Incentive Program

I am happy to report that the Office of the President has announced that the President’s Postdoctoral Fellows Hiring Incentive Program will continue for another three years (2014-15, 2015-16, and 2016-17) beginning with appointments effective July 1, 2014. The program provides a five-year advance on faculty FTE to campuses that hire current or former President’s or Chancellors’ postdoctoral fellows into ladder-rank faculty positions. The scope of the hiring incentive program will again include participants from both the UC President’s and Chancellors’ Postdoctoral Fellowship Programs for Academic Diversity.

Below are the incentive program guidelines and campus procedures for making a hire under this program. The Office of the President established a cap on the number of hiring incentives to 12 hires each academic year with incentives awarded in chronological order by the date the fellow accepts the offer of appointment. Although no more than 12 incentives have previously been awarded in any one year, if you are interested in taking advantage of the hiring incentive, I encourage you to look at the list of eligible fellows at your earliest convenience. Please keep Nancy Furber ( in the Academic Personnel Office informed of your progress, particularly once a potential hire has been identified.

Guidelines for hiring President’s or Chancellors’ Postdoctoral Fellows

Information about the President’s Postdoctoral Fellowship Program, as well as a complete list of eligible President’s and Chancellors’ postdoctoral fellows is available at

General guidelines for the program:

• Eligible candidates are current or former President’s Postdoctoral Fellows since 1996 or Chancellors’ Postdoctoral Fellows since 2005.

• Fellows are to be considered for ladder-rank faculty positions effective beginning July 1, 2014 and continuing through 2016-17. • Fellows are not eligible if they currently hold a tenure-track appointment at a UC campus.

• Eligible fellows may be hired either through an open search or from targeted outreach efforts; for the latter, the Office of the President has preauthorized a waiver of recruitment for eligible candidates.

• Salary dollars will be allocated at the Assistant Professor III level for appointments paid on the Regular professorial salary scale and at the Assistant Professor II level for appointments paid on the Business, Economics, and Engineering professorial salary scale. The affiliated division will assume the costs of any upgrades.

• Hires may be made at all ranks, assistant through full; however divisional allocation of salary dollars remains at the same assistant level.

Campus procedures

If an eligible fellow is hired as the top candidate from an open search, no additional request for recruitment authorization is required.

If an eligible fellow is proposed as an additional hire from an open search or is identified as the result of targeted outreach efforts, the hiring dean must submit an off-cycle recruitment authorization request to the CP/EVC. UCOP does not provide supplemental start-up funds; however, start-up will be covered per normal campus policy. Although a waiver of recruitment has been granted, budgetary approval, including consultation with the Senate Committee on Planning and Budget, is required. The request should detail how the proposed hire will be consistent with departmental plans and divisional priorities, including current recruitment plans, and it must also identify how the FTE will be funded at the end of the five-year period.

All hires under the President’s Postdoctoral Fellows Hiring Incentive Program will follow normal departmental and CAP review. The criteria for appointment are the same as other appointments and are found in APM 210 at

Effects on campus planning

Hiring a new faculty member through the President’s Postdoctoral Fellows Hiring Incentive Program should support department plans and divisional goals. It is possible, however, that a potential hire may present new opportunities to reevaluate priorities within established plans. Below is information on how such a hire affects campus FTE counts.

• FTE is provided to the campus from UCOP, which in turn goes to the department.

• FTE is returned to UCOP if former fellow leaves the campus within five years.

• After five years, UCOP will retrieve an FTE off the top of campus allocations; there is no net gain to the campus.

• On campus, the hiring division must identify a division-held, vacant FTE at the end of the five-year period.

You may decide not to take advantage of the President’s Postdoctoral Fellows Hiring Incentive Program at this time. However, you may want to suggest to departments that they look at the lists of fellows and begin efforts to introduce these individuals to our campus. The current fellows have access to a limited amount of travel funds to visit UC campuses and can be invited to present research or give job talks.

Since its implementation, the hiring incentive program has been very successful with over 115 fellows joining the UC faculty since 2000. UCSC has hired thirteen faculty members under this program, and we hope to see additional hires in the future.

If you have any questions or need additional information about the program, please contact Nancy Furber in the Academic Personnel Office at or x9-4779.


Alison Galloway

Campus Provost and

Executive Vice Chancellor