COLLEGE PROVOSTS
DEANS
DEPARTMENT and PROGRAM CHAIRS
UCO DIRECTOR
Dear Colleagues:
Re: 2018-19 Call and Calendar for Academic Personnel Actions
The 2018-19 Call, listing senate faculty and continuing lecturers scheduled for review next year, may now be accessed in DivData by department and divisional staff. The campus deadlines for 2018-19 are published in the Calendar for Academic Personnel Actions.
I am also pleased to announce the release of new enhancements to the DivData Review system, including a single Cumulative Biobibliography document for Biobibnet users, extended Biobibnet choice, and improved “course selection” functionality. See the Summary of Changes for May 2018.
Department chairs should review the Call and begin discussing review options with the listed candidates. Relevant policy information has been collected in the Summary of Review Eligibility reference document. Candidates who decide to undergo a different type of review in 2018-19 than what is suggested on the Call (e.g., promotion instead of merit increase) should promptly notify the department chair and manager.
Faculty at indefinite steps are only listed on the Call every five years, but may choose to undergo review as soon as the normative time at step (three or four years) has passed since the last successful review. Faculty at indefinite steps who are not on the Call should also promptly notify the department chair and manager if they wish to undergo review in 2018-19.
It is the responsibility of the department chair to make certain that there is an annual review of the status and performance of each senate and non-senate faculty member in the department, and to ensure that candidates are receiving appropriate guidance, feedback, and mentoring, including those who are not on the Call. This is an opportune time for chairs and/or designated mentors to meet with assistant and associate professors to review research plans, service commitments, and teaching assignments, so that any adjustments can be made well in advance of the next promotion review.
The Academic Personnel Office offers many opportunities for chairs, candidates, and support staff to learn more about the review process, including policy requirements, procedural best practices, and DivData Review system help. Please see our Upcoming Trainings and Workshops for more information.
If you have any questions about the Call or the academic personnel review process, please contact your Divisional Academic Personnel Coordinator or the Academic Personnel Office at apo@ucsc.edu.
Sincerely,
Grace McClintock
Assistant Vice Provost
Academic Personnel
cc:
Chancellor Blumenthal
Campus Provost and Executive Vice Chancellor Tromp
Vice Provost Academic Affairs Lee
Academic Personnel Analysts
College Academic Program Coordinators
Committee on Academic Personnel
Department and Program Managers
Divisional Academic Personnel Coordinators
