2019-20 Call and Calendar for Academic Personnel Actions

May 01, 2019

By Grace McClintock, Assistant Vice Provost, Academic Personnel 



Dear Colleagues:

Re: 2019-20 Call and Calendar for Academic Personnel Actions

The 2019-20 Call, listing senate faculty and continuing lecturers scheduled for review next year, may now be accessed in DivData by department and divisional staff. The campus deadlines for 2019-20 are published in the Calendar for Academic Personnel Actions.

Department chairs should review the Call and begin discussing review options with the listed candidates. Relevant policy information has been collected in the Summary of Review Eligibility reference page. Candidates who decide to undergo a different type of review in 2019-20 than what is suggested on the Call (e.g., promotion instead of merit increase) should promptly notify the department chair and manager.

This year, we expect the transition of the Lecturer with Security of Employment series to a step-based series to result in some changes in eligibility. Most notably, the Call currently reflects eligibility based on a three-year normative time for anyone below indefinite status in the Lecturer with Security of Employment rank. Once placed on step, however, those placed at LSOE (Associate Teaching Professor) steps 1-3 will have a normal time at step of two years, rather than the previous three. Details on the transition are being provided in a separate communication, and any impact to individual Call eligibility will be addressed as part of the step placement process.

Faculty at indefinite steps are only listed on the Call every five years, but may choose to undergo review as soon as the normative time at step (three or four years) has passed since the last successful review. Faculty at indefinite steps who are not on the Call should also promptly notify the department chair and manager if they wish to undergo review in 2019-20.

It is the responsibility of the department chair to make certain that there is an annual review of the status and performance of each senate and non-senate faculty member in the department, and to ensure that candidates are receiving appropriate guidance, feedback, and mentoring, including those who are not on the Call. This is an opportune time for chairs and/or designated mentors to meet with assistant and associate professors to review research plans, service commitments, and teaching assignments, so that any adjustments can be made well in advance of the next promotion review.

The Academic Personnel Office offers many opportunities for chairs, candidates, and support staff to learn more about the review process, including policy requirements, procedural best practices, and DivData Review system help.  Please see our Advancement Trainings and Workshops for more information.

If you have any questions about the Call or the academic personnel review process, please contact your Divisional Academic Personnel Coordinator or the Academic Personnel Office at apo@ucsc.edu.


                                                                                Grace McClintock
                                                                                Assistant Vice Provost
                                                                                Academic Personnel

Chancellor Blumenthal
Campus Provost and Executive Vice Chancellor Tromp
Vice Provost Academic Affairs Lee
Academic Personnel Office Analysts
College Academic Program Coordinators
Committee on Academic Personnel
Department and Program Managers
Divisional Academic Personnel Coordinators