2020-21 Call for Academic Personnel Actions

May 01, 2020

By Grace McClintock, Assistant Vice Provost, Academic Personnel 


Dear Colleagues:

The 2020-21 Call, listing senate faculty and continuing lecturers scheduled for review next year, may now be accessed in DivData by department and divisional staff. The campus deadlines for 2020-21 are published in the Calendar for Academic Personnel Actions.

Department chairs should review the Call and begin discussing review options with the listed candidates. Relevant policy information has been collected in the Summary of Review Eligibility reference page. Candidates who decide to undergo a different type of review in 2020-21 than what is suggested on the Call (e.g., promotion instead of merit increase) should promptly notify the department chair and manager. 

Due to impacts relating to the COVID-19 epidemic, please review the 3/26/20 EVC/CAP guidance memo for additional considerations in 2020-21, in particular the sections regarding Student Experience of Teaching surveys and Faculty Merit and Promotion Reviews.

Faculty at indefinite steps are only listed on the Call every five years, but may choose to undergo review as soon as the normative time at step (three or four years) has passed since the last successful review. Faculty at indefinite steps who are not on the Call should also promptly notify the department chair and manager if they wish to undergo review in 2020-21.

It is the responsibility of the department chair to make certain that there is an annual review of the status and performance of each senate and non-senate faculty member in the department, and to ensure that candidates are receiving appropriate guidance, feedback, and mentoring, including those who are not on the Call. This is an opportune time for chairs and/or designated mentors to meet with assistant and associate professors to review research plans, service commitments, and teaching assignments, so that any adjustments can be made well in advance of the next promotion review.

Please note that for members of Lecturer with Security of Employment series, the EVC guidance on academic advancement from the 2019-20 Academic Year will remain in place for 2020-21.

The Academic Personnel Office offers many opportunities for chairs, candidates, and support staff to learn more about the review process, including policy requirements, procedural best practices, and DivData Review system help.  Please see our Advancement Trainings and Workshops for more information.

If you have any questions about the Call or the academic personnel review process, please contact your Divisional Academic Personnel Coordinator or the Academic Personnel Office at apo@ucsc.edu.


                                                                                 Grace McClintock
                                                                                 Assistant Vice Provost
                                                                                 Academic Personnel

Chancellor Larive
Interim Campus Provost and Executive Vice Chancellor Kletzer
Vice Provost Academic Affairs Lee
Academic Personnel Office Analysts
College Academic Program Coordinators
Committee on Academic Personnel
Department and Program Managers
Divisional Academic Personnel Coordinators