2021-22 Call for Academic Personnel Actions

May 03, 2021

By Grace McClintock, Assistant Vice Provost, Academic Personnel 


Dear Colleagues:

Re: 2021-22 Call and Calendar for Academic Personnel Actions

The 2021-22 Call, listing senate faculty and continuing lecturers scheduled for review next year, may now be accessed in DivData by department and divisional staff. The campus deadlines for 2021-22 are published in the Calendar for Academic Personnel Actions.

Department chairs should review the Call and begin discussing review options with the listed candidates. Relevant policy information has been collected in the Summary of Review Eligibility reference page. Candidates who decide to undergo a different type of review in 2021-22 than what is suggested on the Call (e.g., promotion instead of merit increase) should promptly notify the department chair and manager. 

For members of the Teaching Professor series, EVC guidance provided in the 9/25/19 and 10/8/20 memos remains in effect for 2021-22.

A separate memo regarding advancement expectations and consideration of the particular impacts of the COVID-19 pandemic in 2021-22 merit and promotion reviews of senate faculty is forthcoming.  

Faculty at indefinite steps are only listed on the Call every five years, but may choose to undergo review as soon as the normative time at step (three or four years) has passed since the last successful review. Faculty at indefinite steps who are not on the Call should also promptly notify the department chair and manager if they wish to undergo review in 2021-22.

It is the responsibility of the department chair to make certain that there is an annual review of the status and performance of each senate and non-senate faculty member in the department, and to ensure that candidates are receiving appropriate guidance, feedback, and mentoring, including those who are not on the Call. This is an opportune time for chairs and/or designated mentors to meet with assistant and associate professors to review research plans, service commitments, and teaching assignments, so that any adjustments can be made well in advance of the next promotion review. Assistant professors should be informed of the option to request a one year extension of their tenure clock if their research progress was impacted by COVID-19.

While not part of the Call, we want to bring to your attention that Unit 18 members who are eligible for continuing status in 2021-22 may request to defer the excellence review by one year, following the COVID-19 Impacts side letter with the UC-AFT.

The Academic Personnel Office offers many opportunities for chairs, candidates, and support staff to learn more about the review process, including policy requirements, procedural best practices, and DivData Review system help.  Please see our Advancement Trainings and Workshops for more information.

If you have any questions about the Call or the academic personnel review process, please contact your Divisional Academic Personnel Coordinator or the Academic Personnel Office at apo@ucsc.edu.


                                                                                    Grace McClintock
                                                                                    Assistant Vice Provost
                                                                                    Academic Personnel


Chancellor Larive
Campus Provost and Executive Vice Chancellor Kletzer
Vice Provost Academic Affairs Lee
Academic Personnel Office Analysts
College Academic Program Coordinators
Committee on Academic Personnel
Department and Program Managers
Divisional Academic Personnel Coordinators