Department Chair Toolkit
Duties of a Department Chair: A department chair serves as the academic leader and administrative head of a department and represents the department in its dealings with the administration of the university. Duties include: Program and curriculum planning; academic and staff personnel matters; financial and space management; and compliance with university policies and procedures. For a detailed listing of responsibilities, see CAPM 312.245, Appointment, Duties and Responsibilities of Department Chairs.
Academic Personnel Policies and Communications
| Academic Personnel Manual (APM) | Campus Academic Personnel Manual (CAPM) |
| Communications | Policy Under Review |
Academic Personnel Reviews
CAP's Top 10 List of Tips for Personnel Files for Chairs
COT and CAP memo on Student Experiences of Teaching (SETs) and the Evaluation of Teaching in Personnel
Review (1/15/2020)
Academic Advancement Resources
- Determining Eligibility for Review
- Flow Chart: Dean Authority
- Flow Chart: CP/EVC or Chancellor Authority
- Departmental File Preparation Worksheet for Senate Advancement
- Ladder Rank Salary Calculator
- Timeline for Assistant Professors and Notes
- LPSOE Timeline for Advancement with Notes
Retention Information
- CAPM 400.220 - Section 9.c.3
- Campus Memo 4/22/10: Perspectives and Expectations Regarding Retention Cases
- Preemptive Retention Offers (see topic 2 in the 9/23/22 CAP/CPEVC Annual Memo)
Academic Advancement Policies
| Senate Faculty | Lecturers |
| Graduate Student Instructors | Departmental Review Procedures - Best Practices |
Recall Policies
| Recall Appointments |
Voting Rights
| Senate Bylaw 55 - Departmental Voting Rights | Department Augmentation for Bylaw 55 Voting Rights |
Conflict Management
| Campus Conflict Resolution Services | Title IX/Sexual Harassment Office |
Conflict of Commitment and Outside Activities (APM 025)
| Conflict of Commitment and Outside Activities of Faculty Members | UCSC Outside Activities Tracking system (OATS) |
Leaves
| Authority Chart - Leaves | Family Friendly Policies |
| Leave of Absence Policies - CAPM 900.700 |
Academic Recruitment
| Academic Recruitment Procedures - CAPM 100.500 | Academic Recruitment Resources |
| Senate Recruitment Process Flow-Chart |
Salary Scales and Payments
| Academic Compensation and Benefits | Additional Compensation - CAPM 806.600 |
| Current Salary Scales | One-Time Payment Request Form |
Student Resources
| Disability Resource Center | Key points on teaching students with disabilities |
| Sexual Harassment/Title IX | Resources for students and employees (see Title IX for resource options) |
| Helping Students in Distress |
Trainings
| Academic Workshops and Trainings |
Who To Call?
| APO Staff Contacts | Department and Program Chair List |
| Divisional Academic Personnel Coordinators |
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