Department Chair Toolkit
Duties of a Department Chair: A department chair serves as the academic leader and administrative head of a department and represents the department in its dealings with the administration of the university. Duties include: Program and curriculum planning; academic and staff personnel matters; financial and space management; and compliance with university policies and procedures. For a detailed listing of responsibilities, see CAPM 312.245, Appointment, Duties and Responsibilities of Department Chairs.
Academic Personnel Policies and Communications
| Academic Personnel Manual (APM) | Campus Academic Personnel Manual (CAPM) |
| Communications | Policy Under Review |
Academic Personnel Reviews
CAP's Top 10 List of Tips for Personnel Files for Chairs
Teaching Table
- New - Teaching Table instructions for department staff (from 7/7/23 ITS SET system announcement)
- Older - COT and CAP memo on Student Experiences of Teaching (SETs) and the Evaluation of Teaching in Personnel Reviews (1/15/2020)
Academic Advancement Resources
- Determining Eligibility for Review (w/sample current salary scale)
- Flow Chart: Dean Authority
- Flow Chart: CP/EVC or Chancellor Authority
- Departmental File Preparation Worksheet for Senate Advancement
- Ladder Rank Salary Calculator
- Timeline for Assistant Professors and Notes
- LPSOE Timeline for Advancement with Notes
Retention Information
- CAPM 400.220 - Section 9.c.3
- Campus Memo 4/22/10: Perspectives and Expectations Regarding Retention Cases
- Preemptive Retention Offers (see topic 2 in the 9/23/22 CAP/CPEVC Annual Memo)
Academic Advancement Policies
| Senate Faculty | Lecturers |
| Graduate Student Instructors | Departmental Review Procedures - Best Practices |
Recall Policies
| Recall Appointments |
Voting Rights
| Senate Bylaw 55 - Departmental Voting Rights | Department Augmentation for Bylaw 55 Voting Rights |
Conflict Management
| Campus Conflict Resolution Services | Title IX/Sexual Harassment Office |
Conflict of Commitment and Outside Activities (APM 025)
| Conflict of Commitment and Outside Activities of Faculty Members | UCSC Outside Activities Tracking system (OATS) |
Leaves
| Authority Chart - Leaves | Family Friendly Policies |
| Leave of Absence Policies - CAPM 900.700 | Policy for Responding to Faculty/Staff Death |
Academic Recruitment
| Academic Recruitment Procedures - CAPM 100.500 | Academic Recruitment Resources |
| Senate Recruitment Process Flow-Chart |
Salary Scales and Payments
| Academic Compensation and Benefits | Additional Compensation - CAPM 806.600 |
| Current Salary Scales | One-Time Payment Request Form |
Student Resources
| Disability Resource Center | Key points on teaching students with disabilities |
| Sexual Harassment/Title IX | Resources for students and employees (see Title IX for resource options) |
| Helping Students in Distress |
Trainings
| Academic Workshops and Trainings |
Who To Call?
| APO Staff Contacts | Department and Program Chair List |
| Divisional Academic Personnel Coordinators |
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